Privacy Statement.
Due to the nature of our work, we comply with a variety of data protection requirements. The following summarises our data protection, privacy and retention policy as well as your rights.
Privacy Policy – UK Immigration Service
1. Introduction
At Walkthruvisa Ltd, we take your data privacy and security seriously. As a regulated UK immigration practice, we comply with GDPR (General Data Protection Regulation) Article 7(4) and process personal data strictly for immigration services.
Since our work involves legal representation in visa and immigration applications, personal data must be provided for us to fulfill our contractual obligations.
We ensure all data is:
- Confidential – processed only when necessary.
- Secure – stored in encrypted digital systems.
- Compliant – handled in accordance with GDPR and UK legal requirements.We do not sell or share your data for marketing purposes.
2. How We Collect Your Data
We collect personal data through:
- Direct communication – phone, video calls, emails, and online document sharing.
- Third parties – employers, universities, financial sponsors, and UK-based sponsors involved in visa applications.
3. What Personal Data We Collect
We process a range of immigration-related personal data, including:
- Identification details – name, contact information, passport, birth/marriage certificates.
- Case-relevant data – financial, employment, medical, family, and legal information.
If you are mentioned in an application (e.g., as a spouse, employer, or financial sponsor), we may process your data as necessary for our client’s case.
4. Legal Basis for Processing Personal Data-
- Clients – data processing is based on our contractual obligation under the client care agreement.
- Website Inquiries – if you contact us via our website, we process your data based on your consent, which you may withdraw at any time.
- Third-Party Data Providers – if your data is supplied by an employer, financial sponsor, or education provider, it is processed under legitimate interest to support the immigration application.
5. How We Use Your Data
Your data is used exclusively for:
- Visa and immigration applications – including UK Visas & Immigration (UKVI) submissions.
- Liaising with immigration authorities – such as the Home Office, embassies, and visa centers.
- Regulatory and legal compliance – as required under UK immigration laws.
We do not use data for marketing purposes.
6. Your GDPR Rights
As per UK GDPR regulations, you have the right to:
- Access your personal data (free of charge in most cases).
- Correct inaccurate information.
- Object to data processing (if no overriding legal basis exists).
- Withdraw consent for marketing communications.
- Request deletion of your data, subject to legal and contractual obligations.
To maintain confidentiality, all requests require identity verification.
7. Who We Share Your Data With
Your personal data may be shared with:
- UK immigration authorities – UKVI, Home Office, visa centers, Secure English Language Test providers.
- Regulatory bodies – Immigration Advice Authority (IAA), Information Commissioner’s Office (ICO).
- Essential service providers – banks, accountants, and government departments (HMRC, Companies House).
- Technology providers – Google (email), Zoom (video calls), O2 (phone), Dropbox (document storage), Worldpay (payment processing).
We select only GDPR-compliant providers to ensure your data is securely managed.
8. How We Secure Your Data
8.1 Remote and Digital Security
- We operate remotely, storing all data on encrypted cloud servers.
- We do not retain paper files; if temporary notes are made, they are securely shredded immediately.
8.2 Security Measures
- Encrypted access controls for all sensitive data, including medical records.
- VPN encryption for secure file transfers and communications.
- Multi-factor authentication (MFA) for all client files.
9. Data Retention Policy
- Client cases – retained for six years per Immigration Advice Authority (IAA) requirements.
- Website enquiries – deleted if no contract is entered into.
- Third-party data – retained based on client case instructions.
10. How to File a Data Complaint
If you believe we have misused your personal data, you can submit a complaint to the Information Commissioner’s Office (ICO):
🔗 ICO Complaints Page
We are registered with the ICO under reference no. ZA495185.
11. Special Category Data and Children's Data
- We securely store and restrict access to special category data (e.g., medical, biometric, or children's data).
- Encryption and access controls ensure this data is handled with extra protection.
12. Third-Party Data Processing for Immigration Services
To properly manage immigration cases, we work with third-party service providers, including:
- UK Visas and Immigration (UKVI) – Home Office, Foreign Office, Secure English Language Test providers.
- Biometric and Identity Services – UK Post Office, embassies, visa centers.
- Legal and Financial Compliance – HMRC, Companies House, FreeAgent, The Co-operative Bank.
We only share your data with these providers when necessary for immigration applications.
Why Our Privacy Policy is Important for UK Immigration Applicants
- Transparency and Compliance – as a regulated immigration practice, we follow strict UK data protection laws.
- Security and Confidentiality – we safeguard personal data through advanced encryption and secure digital storage.
- Legal Expertise – our work is fully compliant with UK GDPR, ICO, and Immigration Advice Authority (IAA) guidelines.
If you have any questions about our privacy policy or need expert immigration advice, feel free to contact us.
Updated: January 2025
At Walkthruvisa Ltd, we take your data privacy and security seriously. As a regulated UK immigration practice, we comply with GDPR (General Data Protection Regulation) Article 7(4) and process personal data strictly for immigration services.
Since our work involves legal representation in visa and immigration applications, personal data must be provided for us to fulfill our contractual obligations.
We ensure all data is:
- Confidential – processed only when necessary.
- Secure – stored in encrypted digital systems.
- Compliant – handled in accordance with GDPR and UK legal requirements.We do not sell or share your data for marketing purposes.
2. How We Collect Your Data
We collect personal data through:
- Direct communication – phone, video calls, emails, and online document sharing.
- Third parties – employers, universities, financial sponsors, and UK-based sponsors involved in visa applications.
3. What Personal Data We Collect
We process a range of immigration-related personal data, including:
- Identification details – name, contact information, passport, birth/marriage certificates.
- Case-relevant data – financial, employment, medical, family, and legal information.
If you are mentioned in an application (e.g., as a spouse, employer, or financial sponsor), we may process your data as necessary for our client’s case.
4. Legal Basis for Processing Personal Data-
- Clients – data processing is based on our contractual obligation under the client care agreement.
- Website Inquiries – if you contact us via our website, we process your data based on your consent, which you may withdraw at any time.
- Third-Party Data Providers – if your data is supplied by an employer, financial sponsor, or education provider, it is processed under legitimate interest to support the immigration application.
5. How We Use Your Data
Your data is used exclusively for:
- Visa and immigration applications – including UK Visas & Immigration (UKVI) submissions.
- Liaising with immigration authorities – such as the Home Office, embassies, and visa centers.
- Regulatory and legal compliance – as required under UK immigration laws.
We do not use data for marketing purposes.
6. Your GDPR Rights
As per UK GDPR regulations, you have the right to:
- Access your personal data (free of charge in most cases).
- Correct inaccurate information.
- Object to data processing (if no overriding legal basis exists).
- Withdraw consent for marketing communications.
- Request deletion of your data, subject to legal and contractual obligations.
To maintain confidentiality, all requests require identity verification.
7. Who We Share Your Data With
Your personal data may be shared with:
- UK immigration authorities – UKVI, Home Office, visa centers, Secure English Language Test providers.
- Regulatory bodies – Immigration Advice Authority (IAA), Information Commissioner’s Office (ICO).
- Essential service providers – banks, accountants, and government departments (HMRC, Companies House).
- Technology providers – Google (email), Zoom (video calls), O2 (phone), Dropbox (document storage), Worldpay (payment processing).
We select only GDPR-compliant providers to ensure your data is securely managed.
8. How We Secure Your Data
8.1 Remote and Digital Security
- We operate remotely, storing all data on encrypted cloud servers.
- We do not retain paper files; if temporary notes are made, they are securely shredded immediately.
8.2 Security Measures
- Encrypted access controls for all sensitive data, including medical records.
- VPN encryption for secure file transfers and communications.
- Multi-factor authentication (MFA) for all client files.
9. Data Retention Policy
- Client cases – retained for six years per Immigration Advice Authority (IAA) requirements.
- Website enquiries – deleted if no contract is entered into.
- Third-party data – retained based on client case instructions.
10. How to File a Data Complaint
If you believe we have misused your personal data, you can submit a complaint to the Information Commissioner’s Office (ICO):
🔗 ICO Complaints Page
We are registered with the ICO under reference no. ZA495185.
11. Special Category Data and Children's Data
- We securely store and restrict access to special category data (e.g., medical, biometric, or children's data).
- Encryption and access controls ensure this data is handled with extra protection.
12. Third-Party Data Processing for Immigration Services
To properly manage immigration cases, we work with third-party service providers, including:
- UK Visas and Immigration (UKVI) – Home Office, Foreign Office, Secure English Language Test providers.
- Biometric and Identity Services – UK Post Office, embassies, visa centers.
- Legal and Financial Compliance – HMRC, Companies House, FreeAgent, The Co-operative Bank.
We only share your data with these providers when necessary for immigration applications.
Why Our Privacy Policy is Important for UK Immigration Applicants
- Transparency and Compliance – as a regulated immigration practice, we follow strict UK data protection laws.
- Security and Confidentiality – we safeguard personal data through advanced encryption and secure digital storage.
- Legal Expertise – our work is fully compliant with UK GDPR, ICO, and Immigration Advice Authority (IAA) guidelines.
If you have any questions about our privacy policy or need expert immigration advice, feel free to contact us.
Updated: January 2025
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Walkthruvisa Ltd
Registered Office: 5 South Charlotte Street, EDINBURGH, EH2 4AN Regulated by the Immigration Advice Authority (IAA) | Ref: F201500995 Walkthruvisa Ltd is a registered limited company in Scotland | SC448707 This website is for general information purposes only and does not constitute formal immigration advice. © 2015-2025 Walkthruvisa Ltd. All rights reserved. Privacy Statement | Terms and Conditions |
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